"I was very impressed by the efficient manner in which Visionfr approached our brief. Upon providing clear direction on our requirements, the VisionFR team was able to consult with us to refine that brief before vetting and then delivering to us a great caliber of candidates at lightning speed from which to interview. I found the process seamless and swift."

David Shiell MD/Founder
Web Liquid Group

New Opportunitiespoint

Finance Assistant

Fab Fun Agency seeks a rounded Finance Assistant who wants  to grow and develop  based near Kings Cross this is a great opportunity for someone who wants to progress in their career.

 Salary on offer Circa £23K- £25K plus study support

 Role overview

To support the Head of Finance and agency with the day-to-day running of the Finance department. It is essential that throughout your role you provide accurate processing, reporting and analysis. Paprika skills essential

Key responsibilities and accountabilities:

  • You are the first port of call for day-to-day finance queries from the agency and its
  • You must have the relevant knowledge and confidence to be able to deal with all queries, but importantly know when to escalate.
  • Working with the wider operations team you should use your insight into agency expenditure to gain the best commercial deals from our suppliers.

Sales Ledger responsibilities

  • Maintain client system details by using the strong relationships you develop with Account Management and relevant client contacts.
  • Manage debtors and credit control to enable the agency to operate a healthy cash flow.
  • Maintain client job records to ensure each job is run smoothly.
  • Manage the Job WIP process to ensure all reporting is accurate, jobs attract minimal write-offs and productions are delivered efficiently.
  • You are the final line of approval for issuing Sales Invoices, and through thorough checks you ensure accurate reporting and prompt payment.
  • Maintain the Monthly Income and Sales schedule, allowing the agency to track monthly billing progress.
  • Complete CCS reporting and any other Sales Management Information that might be required for external purposes.

Purchase Ledger responsibilities

  • As the lead role in purchase ledger you ensure the accurate coding and inputting of purchase invoices, maintenance of files, processing of expenses and ensure all paperwork signed off within deadlines.
  • You maintain supplier records and agreements ensuring contracts are up to date and system notes are accurate.
  • You determine, collate and process the agency’s weekly payment run, ensuring all payments are made within the agency’s cash flow guidelines.
  • You oversee the petty cash and credit card process ensuring reception are well trained in their responsibilities and that all transactions are processed monthly.

Nominal Ledger responsibilities

  • Maintain and complete monthly bank reconciliations ensuring all transactions are processed accurately within the deadlines.
  • Maintain the fixed asset schedules ensuring items are capitalised and depreciated within the agency’s guidelines.
  • Help key overhead budget holders manage their budgets by maintaining and distributing key overhead schedules monthly.

Other specific

  • You occupy a unique position and get sight of most of the agency’s expenditure; use this knowledge and your curiosity to ensure the agency is always getting the best value for money.
  • You report weekly on the agency’s missing timesheets ensuring that we record as much time as possible
  • You use your analytical skills and access to financial information to provide reporting support to the Head of Finance and Management Team if required.
  • As Paprika champion you will be responsible for training account handlers on its use.

Key Attributes required:

Communication skills: excellent face-to-face and telephone communicator, able to communicate accurately, effectively and sensitively with all levels of internal and external audiences; a clear and concise written style across emails

Computer skills: advanced at using MS Office programmes (Word, PowerPoint and Excel). The candidate must be experienced at using Paprika across its full range of functionality)

Numeracy: Agency Finance team experience. Advanced understanding of the project/job life cycle; sales and purchase ledger functions

Professional development:

Working towards a recognised Accountancy qualification: Entry: AAT. Advanced: ACCA, CIMA, ICA

Unfortunately we are not always able to respond to all applicants directly. In the event that you apply for this role but haven’t had a response within 5 working days, please assume that on this occasion you’re application has been unsuccessful. We thank you for your interest.




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