"I was very impressed by the efficient manner in which Visionfr approached our brief. Upon providing clear direction on our requirements, the VisionFR team was able to consult with us to refine that brief before vetting and then delivering to us a great caliber of candidates at lightning speed from which to interview. I found the process seamless and swift."

David Shiell MD/Founder
Web Liquid Group

New Opportunitiespoint

Receptionist & Admin Assistant – Marketing Consultancy, London

Our client is a fast paced marketing branding and strategy consultancy. We are looking for an enthusiastic and experienced full-time Reception & Administration Assistant to join their growing team. The ideal candidate for this position is an organised, detail-focused individual, who is able to prioritise and multi-task; and be a great front-of house amabassador for the business.

This is a full-time permanent position and will be office based (9am-5.30pm) – based near Farringdon

Your skills & experience

It is essential that the Reception & Administration Assistant:

  • has solid experience of working on a reception desk or as a main point of contact;
  • has excellent interpersonal, spoken and written communication skills;
  • has an excellent telephone manner;
  • has the ability to stay calm under pressure;
  • has the ability to confidently deal with a range of people at different levels of seniority;
  • is adaptable and flexible;
  • demonstrates consistent professionalism;
  • is proactive, anticipating what needs to be done before being asked and completing all tasks in a timely manner;
  • has excellent attention to detail;
  • demonstrates excellent problem-solving skills;
  • has excellent MS Office skills (specifically Word, Outlook and PowerPoint);
  • is interested in the work of the organisation.

The role

The Reception & Administration Assistant must:

  • ensure that the reception is run professionally and that the reception desk is covered at all times (unless other cover is arranged);
  • answer the main switchboard and field calls across the company;
  • follow all covid-19 Company guidelines and regulations;
  • look after all visitors (ensure that they are offered refreshments etc and that the person they are meeting knows that they have arrived);
  • ad hoc administrative support as and when required for the Office Manager and other colleagues across the business;
  • ensuring that post is sent on time and ensuring that the franking machine is operational;
  • oversee the meeting room booking system and ensure that rooms are set up for all meetings
  • work alongside the Office Manager in managing the ordering of office supplies; to review the catering PSL on a regular basis;
  • ensure the office and kitchen spaces are clean and tidy at all times;
  • ensure data protection polices are followed, including completion of all relevant documentation.

Due to the high level of applications being received if you do not hear from us within 5 working days please assume your application has not been successful on this occasion, usually due to other candidates having more relevant sector exposure, qualifications or required skills. We thank you for your interest.

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