"I was very impressed by the efficient manner in which Visionfr approached our brief. Upon providing clear direction on our requirements, the VisionFR team was able to consult with us to refine that brief before vetting and then delivering to us a great caliber of candidates at lightning speed from which to interview. I found the process seamless and swift."

David Shiell MD/Founder
Web Liquid Group

New Opportunitiespoint

Finance Assistant – Accounts Payable / Purchase Ledger – Salary up to £32,500 DoE – VFR3183

Role: Finance Assistant – Accounts Payable / Purchase Ledger

Sector: Public Relations / Creative Agency

Permanent: Hybrid Working

Location: London

Salary: £28,810 – £31,500 DOE

Ref: VFR 3183

VisionFR is working with a fabulous PR agency who are seeking a great Finance Assistant mainly on the Purchase Ledger side of things. You will be working with a great tight knit team, reporting to the CFO, who will help steer and develop your skill set. The role would be ideal for a Finance Graduate who has some work experience in Finance or someone looking for maybe their second role in finance.

Someone with good attention to detail, a can do attitude and good communication skills would be ideal.

The Role

To ensure that the purchase invoices are accurately and on a timely basis posted to the relevant accounts. Make sure all staff expenses are processed accurately and that the bank postings are done daily. All bank accounts & supplier statements should be reconciled on a regular basis.

Finance Assistant Key Responsibilities:

Purchase ledger:

  • Organising sign-off for all supplier invoices
  • Processing all supplier invoices to the job number or client nominal codes
  • Creating payment runs for approval on a periodic basis
  • Responding to urgent payment requests as necessary and raising with the senior team if unreasonable
  • Ensure that input VAT has been correctly charged on all purchases and the appropriate VAT status has been selected
  • Ensure that any debit balances on the Purchase Ledger are investigated on a weekly basis and corrected as necessary
  • Reconciling supplier statements on a monthly basis
  • Operate a ‘clean column’ approach to the Purchase Ledger, thereby preventing old balances accumulating

Management Accounts:

  • Analysing the current month’s client costs and allocating them to the appropriate client budget ahead of month end
  • Spotting and correcting sundry errors as they arise, seeking advice on approach if unsure

Staff Expenses

  • Processing and paying of Staff Expenses
  • Checking all staff expenses to ensure that VAT receipts have been supplied for all expenses claimed
  • Ensure that the correct VAT status/code has been allocated to each receipt
  • Seek advice if you are unsure on what VAT code should be used. Accuracy is key
  • Summarise all mobile phone expense claims are prepared ahead of the monthly payroll
  • Reconcile monthly mobile expense claims to ensure that no employee claims are left unpaid
  • Assist in preparation of P11d and PSA submissions

Credit Cards:

  • Be the point of contact for all credit card purchases
  • Reconcile monthly credit card statements ensuring that all payments have an associated receipt
  • Ensure that we have a VAT receipt where necessary
  • Chase employees for any missing receipts on a timely basis
  • Code supplier invoice ready for approval, highlighting Net, VAT and Gross amounts
  • Once approved, post credit cards to Paprika
  • Reconcile the credit card statements on a monthly basis to ensure that the balance on trade creditors is correct

Accounts Assistant Key Attributes Required:

  • If a Graduate some experience of working in an office within an AP function (internship or holiday Job)
  • OR 1 years’ experience of working in a fast paced Creative environment within Accounts payable
  • Excellent organisational skills to manage a large and growing workload
  • A solid working understanding of double entry accounting
  • Show an active interest in the subject of business management and finance
  • A reasonable level of skill in Excel – able to manipulate and analyse data and think of ways to do so relatively quickly
  • Being ultra-accurate making payments out of the corporate bank account
  • The ability to ignore or shut down attempts by others to gain sensitive information from you

VisionFR is committed to encouraging equality, diversity, inclusion and eliminating unlawful discrimination within our workforce and whilst fulfilling our Client recruitment needs.

Due to the high level of applications being received if you do not hear from us within 5 working days, please assume your application has not been successful on this occasion, usually due to other candidates having more relevant sector exposure, qualifications or required skills. We thank you for your interest.

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