Role: Finance Assistant
Sector: Defence
Location: London
Permanent: Full-Time
Salary: £30,000 – £35,000
Reporting to: UK Finance Director
Ref: VFR 3250B
VisionFR is working closely with a Global Defence Agency to recruit a Finance Assistant and HR tasks. This is a vital role in supporting the smooth operation of the finance function to ensure accurate financial records, processing transactions and compliance with company policies.
Key Responsibilities of the Finance Assistant
- Accounts Payable & Receivable
- Process supplier invoices, staff expenses, and payments accurately and in a timely manner.
- Support in issuing customer invoices, monitoring receipts, and following up on outstanding payments.
- Expenses Management
- Review, process, and reconcile employee expense claims, ensuring compliance with company policies.
- Assist in monitoring travel and other business-related expenses to control costs effectively.
- Maintain accurate records of expense transactions for reporting and audit purposes.
- Financial Records & Reconciliation
- Assist in maintaining up-to-date financial records and ledgers.
- Carry out bank reconciliations and support the month-end and year-end closing processes.
- Reporting & Analysis
- Help prepare financial reports, budgets, and forecasts.
- Provide administrative support for audits and compliance requirements.
- Process Improvement & Support
- Ensure adherence to internal controls and financial procedures.
- Support the finance team in identifying opportunities to improve efficiency and accuracy.
- Respond to internal and external finance-related queries with professionalism and accuracy.
- HR administration and Office Support
- Supporting line managers with onboarding new members of the team.
- Assisting with maintenance of UK compliant finance-related employment documentation.
- Liaising with employee benefit providers, including admin of leavers and joiners.
Skills and Experience of the Finance Assistant
- Qualifications & Knowledge
- Ideally working towards or interested in pursuing an accounting/finance qualification (e.g., AAT, ACCA, CIMA).
- Basic knowledge of accounting principles and financial processes.
- Experience of HR administration including employee benefits and onboarding is desirable
- Strong attention to detail and accuracy in handling financial data.
- Good organisational skills with the ability to prioritise tasks and meet deadlines.
- Proficiency in Microsoft Excel and familiarity with accounting software (e.g. Xero, Deltek Maconomy) is desirable.
- Excellent communication and interpersonal skills to work effectively with colleagues and external stakeholders.
- Personal Qualities
- A proactive and positive attitude, with a willingness to learn and take on new challenges.
- Integrity and professionalism in handling confidential financial information.
- A team player who can also work independently when required.
Benefits
- You will be based in the London office
- 25 days holidays (plus bank holidays)
- Private healthcare including dental
- Pension Scheme with 5% employer contribution
- Enhanced maternity and paternity pay
- Life Assurance
- Income protection for critical illness
- Cycle to work scheme
- Work Extras Discounts at over 80 retailers
- Company social events
VisionFR is committed to encouraging equality, diversity, inclusion and eliminating unlawful discrimination within our workforce and whilst fulfilling our Clients recruitment needs.
Due to the high level of applications being received if you do not hear from us within 5 working days, please assume your application has not been successful on this occasion, usually due to other candidates having more relevant sector exposure, qualifications or required skills. We thank you for your interest.
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