"I was very impressed by the efficient manner in which Visionfr approached our brief. Upon providing clear direction on our requirements, the VisionFR team was able to consult with us to refine that brief before vetting and then delivering to us a great caliber of candidates at lightning speed from which to interview. I found the process seamless and swift."

David Shiell MD/Founder
Web Liquid Group

New Opportunitiespoint

Finance Assistant – Creative Agency – VFR3283

Role: Finance Assistant

Client: Creative Agency

Location: Central London – Hybrid (2 days/week in the office)

Contract: Permanent Role

Salary: £34,000-£35,000

Ref: VFR 3283

Vision FR is delighted to be working with a leading creative/branding agency to help with their search for a Finance Assistant to support their businesses in the UK & Far East.

Role Outline

This is an integral role within the Finance team, reporting to the Finance Manager in London, with a dotted line to the Finance Manager in the Far East. The successful candidate will work closely with employees across both locations and serve as a key point of contact for suppliers and clients globally.

You will play an important role in supporting colleagues on day-to-day financial best practice, with differing currencies, tax frameworks, and banking arrangements. The ideal candidate will embrace the cross-studio nature of this role and enjoy building relationships with teams in both locations.

KEY RESPONSIBILITIES

Bank and cash

  • Daily posting of all bank receipts and payments
  • Monthly bank reconciliations for all bank accounts; forex revaluation
  • Assist with monthly cashflow forecasting for both studios

Accounts Payable

  • Accurate entry of supplier invoices across both studios, including uploading scanned invoices to the relevant accounting systems
  • Ownership of the Finance email inboxes and all supplier communications for both studios
  • Prepare payment runs twice a month for both locations
  • Generate and review creditor ageing reports and manage payments in accordance with credit terms
  • Monthly review and processing of credit card reconciliations
  • Fortnightly review and processing of employee expense claims
  • Monthly processing of intercompany invoices and recharges
  • Monthly: generate forex revaluation report and ensure all FX-related reconciliations are complete

Accounts Receivable

  • Assist in raising client invoices for both studios — preparing invoices and uploading to client portals or distributing via email or courier as required
  • Ownership of the Client Finance email inboxes and all client communications
  • Maintain and update client billing information, instructions, and requirements for processing invoices
  • Maintain and track client POs, including liaising with internal teams on PO reconciliations
  • Maintain and update the sales ledger; follow up on outstanding items and maintain credit control across both studios
  • Ability to resolve financial queries efficiently and escalate issues to management on a timely basis
  • Ensure invoices are accurate and in compliance with relevant local tax guidelines
  • Ensure record-keeping requirements are met and sufficient to support auditability of revenue
  • Monthly: generate forex revaluation report and ensure all FX-related reconciliations are complete

Accrued Income & Working Capital

  • Generate and maintain accrued income and deferred income reports
  • Help lead regular accrued income meetings with studio
  • Maintain the Working Capital file — generating WIP aged COS accruals and revenue reports, inputting trade debtors, trade creditors, accrued income, and deferred income, and helping with commentary

Tax & Compliance

  • Assist in calculation and timely submission of VAT returns for both locations, ensuring invoicing and bookkeeping is compliant with requirements
  • Ensure record-keeping and process documentation is sufficient to support audit requirements in both jurisdictions

General

  • Provide basic training to colleagues with non-financial backgrounds on expense claims, purchase orders, and other finance processes and systems
  • Assist line manager with ad-hoc requests as required

THE IDEAL CANDIDATE

To be a great Finance Assistant for this role you’ll have the following skills and experience:

  • Attention to detail, high quality and accuracy
  • Experience working in an accounting, finance, or data entry-type role in creative agency with an understanding of agency financial reporting and processes
  • Comfortable with new technology including AI and willing to explore, embrace, and implement new systems and processes
  • Experience of the Paprika accounting system preferred, or a similar job-based or project accounting system
  • Strong Microsoft Excel skills; proficient with billing systems and client portals
  • Experience in working across multi-currency environments
  • Great communication skills with the ability to liaise confidently with colleagues and external stakeholders across different time zones and cultures
  • Ability to work collaboratively as part of a team, summarise and escalate issues as needed
  • Ideally worked in an agency or project-based environment with an understanding of agency financial reporting and processes
  • Ability to work independently with a proactive growth mindset and a “can-do” attitude

VisionFR is committed to encouraging equality, diversity, inclusion and eliminating unlawful discrimination within our workforce and whilst fulfilling our Clients recruitment needs.

Due to the high level of applications being received if you do not hear from us within 5 working days, please assume your application has not been successful on this occasion, usually due to other candidates having more relevant sector exposure, qualifications or required skills. We thank you for your interest.

Candidate registration